Toccoa Wilderness Realty :: Guest lease agreement

Toccoa Wilderness Realty and Cabin Rental, LLC
Name:
CABIN NAME:
Arrival Date:
Departure Date:
Property Address:
Bedrooms: ________ Occupancy Limit: ________ Number of
Guest Occupying Unit #_____
Rent: $__________ PER NIGHT
Sunday Night
Added charge________
Total Days Rented: ____
Rental Fee: $__________
Tax (_7_) % $_______
State ( 3_)% lodge) $______
Pet Charges $______
Security Deposit: $_______
Cleaning Fee:$_______ plus added guest non tax
Total Due: $________
Restrictions: NO PETS/SMOKING ALLOWED! Unless cabin is a pet friendly cabin
(STATE OF GEORGIA, COUNTY OF FANNIN)
GUEST LICENSE AGREEMENT
This agreement constitutes a contract between the guest(s) and Toccoa Wilderness Realty and Cabin Rental, LLC, as Agent Please read your Vacation Rental Agreement before you begin your vacation. Any monies received by Toccoa Wilderness Realty and Cabin Rental, LLC for occupancy of vacation property indicated the acceptance of the terms of our Vacation Rental Agreement in full. All policies are strictly enforced. It is the responsibility of all guests (and members of their party) to be familiar with all policies pertaining to rental. At the time the reservation is made our cancellation policies come into effect, please see cancellation policy below. This rental agreement is entered __________ by and between ________________ herein referred to as “Guest(s)”, “You” or “I” and Toccoa Wilderness Realty and Cabin Rental, LLC herein referred to as "agent" or Agent(s). Agent agrees to lease the above named real property to Guest(s) on the terms and conditions contained herein.

This rental agreement is subject to the following terms

1. AGENCY DISCLOSURE - Toccoa Wilderness Realty and Cabin Rental, LLC serves as the agent & representative of all owners of vacation properties in its rental program, and is acting at all times, in and for the best interests of the owners.

2. CHECK-IN - At the following: Toccoa Wilderness Realty and Cabin Rental, LLC 8436 Aska Road Blue Ridge, GA 30513. Keys are NOT available until the property is ready for occupancy. No exceptions to this policy will be made. Agent will use its commercially reasonable efforts to have the Premises ready for Guest occupancy at check-in time, but Agent cannot guarantee the exact time of occupancy. Please call in advance if you may be arriving after 9:00 PM so that arrangements can be made for Guest property keys to be picked up.

Please Note - NO ARRIVALS ARE ALLOWED ON SUNDAYS, THANKSGIVING DAY and CHRISTMAS DAY UNLESS EXCEPTIONS OTHERWISE GIVEN.

3. CHECK-OUT ON SUNDAYS (ALLOWED TO STAY TIL DARK ON SUNDAY CHECKOUTS)- Check-out takes place at our office and is strictly enforced so that Agent(s) have adequate time to prepare the property for the next guest. Please return keys to the front desk before leaving. (Unless prior arrangements are made in writing with AGENT, Guests that do not vacate the rental property and return the keys by 10:00 AM or in the event Guest return to the premises without the consent of the Agent after turning in the keys and checking out, a fee equal to the rental rate for one (1) day will be assessed to Guest(s).

4. RESERVATION REQUIREMENTS - 50% of the total rental fee required in advance to hold reservation. Agent(s) accept Visa, MasterCard, Debit Card, Money Orders and Checks drawn on U.S. banks are accepted. (If securing with a check, it must be received within 3 days after booking has been made or the reservation will be canceled. Agent(s) do no accept checks on reservations made less than 30 days before arrival.) Balance is due at check in with cash, certified funds, traveler’s checks, Visa, MasterCard. Please reference reservation dates and folio # when sending check or money order. Upon receipt of deposit; confirmation and directions to our office will be mailed, faxed or emailed to Guest. WE DO NOT ACCEPT CHECKS AT CHECK-IN!

5. SECURITY DEPOSIT – Damage deposit is required at check-in must be credit card (imprint), or cash! No checks accepted! If Guest(s) have no major credit card, a cash deposit of $200.00 to $500.00 (Two to five hundred U.S Dollars) depending on the property and/or pets. Security Deposits can be paid in the form of personal check drawn on U.S. banks (checks must be received 30 days prior to arrival), cashiers checks, money order, cash, or credit card along with a valid drivers license. This security deposit will be returned within fifteen (15) days of the departure date, provided the keys are returned to Agents office by 10:00 AM and there is no breakage or damage to the premises and/or contents, outstanding long distance telephone charges, or cleaning costs, other than those normally incurred in connection with the occupancy of the premises. Guest(s) acknowledges Agent(s) authority to charge Guest(s) Credit Card for damages to the unit occupied by the Guest(s) and/or his/her Guest(s). Each Guest will be financially responsible for damage done to the property beyond normal wear and tear. If there is damage to a property or its property within, after the Guest(s) departure, the Guest will be notified of any excessive cleaning needed or damages made and the amount will be charged to their credit card or deducted from the above mentioned $200.00 to $500.00 damage deposit. Agent will pursue collection to the fullest extent. The security deposit will be refunded to Guest, less any damages or excessive cleaning charge, within fifteen (15) days of your departure. Guest(s) will be responsible for any damage caused by Guest(s),guest(s) family, guest(s) invitees, and guest(s) guest(s). All security deposits will be returned by company check to the address specified by the Guest(s) at the time of reservation. Checks that must be reissued due to incorrect address will be subject to a $35.00 fee. (We urge Guest(s) to double check their mailing address on their confirmation and lease.)

6. CANCELLATION - A $30.00 administration fee is assessed for all cancellations. However, if Guest(s) cancel less than fourteen (14) days prior to their arrival date in cabin, mountain homes and condos (30 days on lake properties all properties located on or access to Lake Lanier, Lake Chatuge, Lake Nottely and Lake Burton, Lake Rabun, Lake Seed, Lake Hiawassee, Lake Blue Ridge, etc.) Guest(s) advance payment will be forfeited. No Cash Refunds Are Given! (For a refund of monies, cancellation must be in writing and sent certified mail and received 14 days (30 days for all lake properties)

TO: Toccoa Wilderness Realty and Cabin Rental, LLC 8436 Aska Road Blue Ridge, GA 30513

7. RESERVATION CHANGE FEE - All reservations that need date and/or property changes are subject to a nonrefundable $30.00 rescheduling fee per change. All changes must be done prior to cancellation period expiration. You must make changes fourteen (14) days or more prior to your arrival date on cabins, mountain homes and condos (30 days or more on lake properties and all properties located on or access to Lake Properties). Agent may review cancellations that are done 13 days or less (29 days or less on lake properties) and at the Agent(s) own discretion may approve a rescheduling with an administration fee at a rate of 50% of the advance payment. Any reservations that were approved for rescheduling after cancellation period had expired cannot cancel. If so, Guest(s) forfeit all deposits. There is no guarantee that the Guest will receive approval so it should not be expected.

8. NO SHOW POLICY - The total amount of the reservation will be charged along with a $30.00 administration fee.

9. RETURNED CHECKS - A $35.00 service charge will be incurred for any returned checks.

10. CUSTOMER SERVICE - After your reservation has been made, if you have any questions, we will be pleased to answer them for you on our customer service number 706-632-2606.

11. CONFIRMATION - Confirmation of the reservation will be mailed, faxed, or emailed to Guest(s) upon receipt of the reservation advance payment. Please read the confirmation for accuracy of dates, mailing address, number of adults and/or children and accommodations. Any errors must be directed to the reservations department within (7) seven days of mailing. Pay close attention to the number of persons (Adults/Children) on the confirmation and lease! Occupancy is limited to REGISTERED GUESTS ONLY. Absolutely no overnight visitors are allowed. In the event this occurs your security deposit and rent will be forfeited and you will be asked to vacate the property.

12. ADDITIONAL GUESTS (More than the lease states) - Additional guests and visitors must be pre-approved by Agent(s) in advance. (Each child counts as one guest). For approved additional guests (over 12 years of age), you will be charged $10.00-$20.00 (Ten U.S. Dollars) per night per guest. There is no charge for children 12 years of age or under one per adult). IF YOU BRING IN EXTRA GUESTS OR VISITORS WITHOUT PRIOR APPROVAL, GUEST (S) WILL BE ASKED TO VACATE THE PROPERTY, GUEST (S) SECURITY DEPOSIT AND RENT WILL BE FORFEITED!

13. LOCKOUT POLICY - In the event a Guest(s) is locked out of a property, the Guest(s) can borrow a key by coming to the office. After business hours, the Guest(s) must call Agent(s) at 706-632-2606. An agent will meet the Guest(s) at the office. A charge of $25 is payable for obtaining the key after business hours (If there is an agent in the office after hours there is no charge). If an agent is not available for late hour calls after 11 PM. A locksmith will be required. The Guest(s) will be responsible for cost of this procedure.

14. SATELLITE/CABLE TELEVISION - All properties are privately owned and may have different subscription packages for cable and/or satellite. Some Properties may not have TV at all. Agent(s) does not guarantee any programs or events, Guest(s) liable for ordering any pay per view, programming charge plus an additional $5.00 charge per program or event will be deducted from your security deposit.

15. PHONE CALLS - All properties are equipped with a telephone; Guests agree to make all long distance calls with a calling card. If Guest(s) charges long distance phone calls to Owner's phone, Guest(s) will be liable for said charges plus a charge of $5.00 per call.

16. FIRE PLACES - Gas fireplaces are seasonal and are non operational from May 15th thru September 25th! Wood Burning Fireplaces must be observed by guest(s) and guest(s) are responsible for safe use and supervision of fireplaces.

17. FIREWOOD – Rental Properties are not provided with firewood. It can be obtained from local markets or Toccoa Wilderness Out Post has fire wood call to arrange for firewood before you arrive. 706-632-2606

18. SMOKING - Smoking is not permitted inside. Outside smoking is permitted but please do not litter. Failure to obey this rule will result in loss of security deposit and/or charge to credit card.

19. ALCOHOLIC BEVERAGES - No drinking of alcoholic beverages by persons under the legal age of twenty-one (21) is allowed. Should a Guest(s) or guest of Guest(s) be arrested for underage drinking at the rental unit property or should Agent(s) observe a Guest(s) or guest of Guest(s) under the age of 21 drinking alcoholic beverages, this rental agreement may be terminated and the Guests evicted at the option of the Agent(s). Illegal drug use is strictly prohibited. Kegs are not permitted on any property.

20. PETS (DOGS ONLY) - You acknowledge that NO PETS are allowed in or on the premises unless Agent(s) has expressly authorized such use (Type and weight of dog has to be listed on lease or it is prohibited). Some homes allow pets (DOGS ONLY). The pet fee is $15.00 per night/per pet (DOGS ONLY). Pet limits vary by house. Our No Pet homes do not allow pets anywhere on or about the premises. IMPORTANT: IF YOU HAVE A DOG AND IT IS NOT LISTED ON THE LEASE THE UNAUTHORIZED OCCUPANCY OF PETS WHERE PROHIBITED WILL RESULT IN IMMEDIATE EVICTION AND LOSS OF ALL RENTS AND SECURITY DEPOSITS! Prior permission must be granted. Specific rules must be followed. An additional pet deposit may be required. PETS ARE NOT ALLOWED ON FURNITURE OR BEDDING.

21. HOMES ~ FURNISHINGS ~ EQUIPMENT ~ ETC. - All homes and condominiums are privately owned property furnished and equipped by its OWNER. As such, Agent(s) cannot make any changes to the furnishings or equipment provided by the owner. If Guest(s) requires special appliances or equipment, please bring them with you. Decor, style, and color will vary. Furnishings are subject to change without notice. Under no circumstances are furniture, bedding, mattress pads, utensils or any other property supplied with the rental property to be taken out or transferred from one property to another (will result in a charge against Guest(s) security deposit). Loss of these items, as well as damage to the property or furnishings in excess of normal wear will be charged to Guest(s), the renter. Certain areas in each rental property are locked for the OWNERS personal storage and are not included in this rental.

22. LINEN - A basic supply of linen is provided in each property. Bed linen and bath towels are not changed during your stay unless prior arrangements are made.The startup set of bath soap, toilet tissue and trash bags are not replenished.

23. We ask that you please follow checkout procedures. Please note if procedures are not followed you will be subject to added charges. Which will be with held from your deposit.

24. LISTINGS & PRICING - Information regarding individual listings is believed accurate but cannot be guaranteed. We have made every effort to ensure that all the information on Agent(s) website is current and accurate. The possibility of errors and omissions exists. We will be happy to confirm all data contained herein or answer any questions you may have prior to booking your reservation. Rates, furnishings, fees, and taxes are subject to change without notice. Rates - Rates for Weekend, Mid-Week and Weekly stays are shown on our website at www.toccoawildernessrealtyandcabinrental.com and are based on double occupancy. Rates for holidays, special events, and weekends may be higher. Rates do not include tax and are subject to change. Most of our properties can be rented with a two-night minimum year round. Minimum night requirements may vary for holidays & special events. Weekly stays can run from Friday arrivals/departures or Monday’s arrivals/departures with the following exceptions: (a) All Lake Properties require different minimum night stays depending on property call for details 706-632-2606 (Other restrictions and variances may apply).

25. DOUBLE BOOKINGS - Double bookings are rare. In the event that Guest(s) reservation for the rental property overlaps or matches the reservation of another tenant, Agent(s) reserves the right to relocate Guest(s) to a different rental property within the Agent’s rental program or that of another company. Every effort will be made to ensure that the replacement property is reasonably comparable to the original rental property booked. Agent(s) shall have the sole right to select such replacement rental property. Agent agrees to pay any additional charges due in excess of the rental amount for the rental property, and refund any amounts paid by Guest(s) in excess of the replacement property rental amount. Guest(s) will have the option to (1) accept the replacement property or (2) reject the replacement property and receive a refund of all rents and fees paid for the rental property. Guest(s) agree that Guest(s) choice between these alternatives will be Guest(s) sole remedy for any and all damages, liability, or inconvenience arising out of the double booking.

26. CLEANING REQUIREMENTS – Guest(s) are required to leave the property in the same general condition it was when Guest(s) arrived. Dishes should be cleaned and put away but beds do not need to be made. Agent(s) will dust, vacuum, sanitize, and clean all towels and linens upon your departure. If additional cleaning is required, appropriate charges will be deducted from your security deposit. Guest(s) is responsible for any damage, abuse, excessive cleanup requirements, or loss caused by any member of Guest(s) party to the property or its contents during Guest(s) occupancy. Inspectors walk through each property after checkout to ensure the property is left in good order. Agent(s) will make that final determination of the necessity of any charges to Guest(s). Maid service and other cleaning arrangements during your stay are available for an additional charge.

27. EXTRA HOT TUB CLEANING - Hot Tubs have been cleaned prior to your arrival. There will be a $35.00 charge if guest(s) require an additional cleaning of the Hot Tub during Guest(s) stay.

28. CHECK OUT PROCEDURES - The following items must be complied with before check out or Guest(s) shall forfeit his/her security deposit: (a). Dishes, Pots, Pans, Silverware, and Utensils must be washed; dried and put away (Do Not Leave In Dishwasher) and the stove/oven shall be left in a clean condition. (b). Refrigerator should be left clean and free of food. (c). Windows and doors must be left closed and locked with the air conditioner on 78 degrees or heat on 55 degrees depending on the outside temperature. (d). All trash securely put in outside garbage cans or removed and dropped in trash dump whichever is applicable to the property. (e). All litter, cigarette butts and pet waste must be picked up from the yard, front and back, and placed in the outside garbage cans tied securely in trash bags. (f). Furniture in the unit put back where it was found and the unit left neat and in order.

29. REPAIRS ~ SERVICE CALLS~ REFUNDS – Agent(s) cannot guarantee against mechanical failure of heating, air conditioning, Hot Tubs, TVs, Satellite Receivers, VCRs, or other appliances. Please report any inoperative equipment to our office immediately. Agent will make every reasonable effort to have repairs done quickly and efficiently or move Guest(s) to a different property if possible. Should a repairperson make a call to a unit and find that the equipment is in working order and the problem was due to the Guest(s) oversight or neglect, the charge for service will be the Guest(s) responsibility. No refunds or rent reductions will be made due to failure of appliances or equipment. All maintenance requests must be reported to the office between 9 AM and 5 PM (Agent(s) answers the phone 24 hrs 7 days a week PLEASE do not put off notifying us immediately as it could hinder us getting the repair done quickly!). Guest(s) understands and agrees that Agent(s) may enter the rental property at any time for the purpose of making needed repairs. Please keep in mind that the property has been reserved and held for you and that others may have been turned away. Construction of new accommodations and attractions does occur in resort areas. Refunds or rate adjustments are not made for any inconvenience due to construction, road repair, etc. Please DO NOT ask for refunds. ~ No refunds for early departures ~ No refunds will be given for delayed arrival ~ No refunds for reducing the number of nights reserved with less than 7 days notice ~ No refunds or reschedules due to inclement weather.

30. TERMINATION BY OWNER/SUBSTITUTIONS – Agent(s) strives to comply with all reservation requests for specific vacation properties. However, due to ownership changes, properties being removed from rental use, mechanical problems, or other unforeseen circumstances, Agent(s) cannot absolutely guarantee a specific rental property. Agent(s) reserve the right to change assignments without notice or liability should the unit or property become unavailable. When comparable accommodations are not available, Guest(s) will have the option of selecting from available properties at the published rate or receiving a complete refund of their reservation deposit. Where there is no advanced deposit and no substitution can be made, Agent(s) will attempt to give as much notice as possible so other arrangements can be made.

31. VACATION HOME UNDER CONSTRUCTION - If Guest(s) have selected a vacation rental property, which is under construction, and the vacation rental property is not completed prior to Guest(s) Arrival Date, Agent(s) will use its commercially reasonable efforts to arrange for comparable accommodations at similar rents. If comparable accommodations at similar rents are not available, neither Agent(s) nor Owner will be liable to Guest(s) beyond the obligation to refund to Guest(s) all payments made by Guest(s).

32. ACTS OF GOD/CONSTRUCTION NOISE - Neither Owner nor Agent(s) shall be liable for events beyond their control which may interfere with Guest(s) occupancy, including but not limited to Acts of God, acts of governmental agencies, fire, strikes, war, inclement weather and construction noise from nearby sites, needed Maintenance or construction / Construction improvements to property . NO REBATE OR REFUND will be offered in these circumstances.

33. HOUSE PARTIES – ARE NOT ALLOWED! Rental Guest understands that Agent(s) will accept families, married couples, and responsible adults over the age of 21 ONLY. Guest(s) agree that more than the number of people stated on the lease shall not occupy the premises. If the unit is occupied by more than the number of people stated, it will result in loss of total rent, security deposit and/or additional charge to credit card. Occupancy in use of premises shall not be such as to disturb or offend neighbors. The use of firearms, or fireworks is strictly prohibited. Guest(s) certify that they have read carefully the limitations placed on the number of persons permitted to occupy the premises, and agree to abide by such limitations: if not, Guest(s) will be asked to vacate the property which will result in loss of total rental and security deposits with no refund.

34. RIGHT OF ENTRY - Guest(s) agree that the Agent(s) reserves the right to enter the rental property anytime to investigate disturbances, check occupancy, check for damage, to make such repairs, alterations or improvements thereto as Agent(s) may deem appropriate, or to show property to prospective purchasers or guests.

35. EXPEDITED EVICTION - A material breach of this Agreement by Guest(s), which, in the sole determination of the Agent, results in damage to the Premises, personal injury to Guest(s) or others, a breach of the peace, a nuisance to others, or a violation of criminal law or local code, shall be grounds for termination of Guest(s) tenancy. Violation of any of the rules contained here in will result in IMMEDIATE EVICTION and forfeiture of rent and security deposit. If the tenancy created hereunder is for 30 days or less, the expedited eviction procedures set forth in the Vacation Rental Act will apply. Guest(s) may be evicted under such procedures if Guest(s): (i) hold over in possession after Guest(s) tenancy has expired; (ii) commit a material breach of any provision of this Agreement that according to its terms would result in the termination of Guest(s) tenancy; (iii) fail to pay rent as required by this Agreement, or (iv) have obtained possession of the Premises by fraud or misrepresentation. Any reservation made under false pretenses will result in forfeiture of advance payments and the party will not be permitted to check-in.

36. INDEMNIFICATION AND HOLD HARMLESS – Guest(s) agree to indemnify and save harmless the Owner and Agent(s) for any liabilities, theft, damage, cost or expense whatsoever arising from or related to any claim or litigation which may arise out of or in connection with Guest(s) use and occupancy of the rental property including but not limited to any claim or liability for personal injury or damage or theft of property which is made, incurred or sustained by Guest(s). The terms “Agent(s)” and “Owner” as used in this Agreement shall include their heirs, successors in interest, assigns, employees, agents, and representatives where the context requires or permits. The terms “Guest(s),” “You,” and “Your” as used in this Agreement shall include Guest(s) heirs, successors, assigns, guests, invitees, representatives and other persons on the rental property during Guest(s) occupancy (without regard to whether such persons have authority under this Agreement to be upon the rental property), where the context requires or permits.

37. DISPUTES - This Agreement shall be governed by and interpreted in accordance with the laws of the State of Georgia, and shall be treated as though it were executed in the County of Union, State of Georgia. Any action relating to this Agreement shall be instituted and prosecuted only in the Union County Superior Court, Georgia. Guest(s) specifically consent to such jurisdiction and to extraterritorial service of process.

38. Toccoa Wilderness Realty and Cabin Rental, LLC RESERVES THE RIGHT TO REFUSE SERVICE TO ANYONE - All rental properties are leased without regard to race, color, religion, sex, national origin or handicap. Due to liability issues, we are unable to provide prospective renters with keys to preview properties.

39. VIOLATING AGREEMENT - If Guest(s) violates any of the conditions of this Agreement; Agent(s) may terminate this Agreement and enter Premises. Upon notice of termination of this Agreement, Guest(s) shall vacate the Premises immediately and forfeit all rents and security deposits.

40. CREDIT CARD - I am providing my credit card number as a guarantee. I agree to pay all rent and/or any outstanding long distance phone charges, accept all terms of the lease agreement and accept all liability for any damage beyond normal wear and tear during the term of my lease with Toccoa Wilderness Realty and Cabin Rental, LLC, If I fail to do so, I understand and agree that these cost, will be charged to my credit card and all credit card sales are final!

PLEASE READ, SIGN, COPY, AND RETURN ENTIRE CONTRACT WITHIN 7 DAYS!PLEASE INCLUDE ADDITIONAL GUEST INFORMATION AND SIGN BELOW AFTER READING LICENSE AGREEMENT. THIS IS ONLY FOR REGISTERED GUESTS OF THE PROPERTY, NOT VISITORS. By signing this, I have read and fully understand and agree to all the above policies. ________________________________________________________ (Print Name)
________________________________________________________ (Guest Signature) (Date)
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_______________________________________________________ (Guest Signature) (Date)
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(Toccoa Wilderness Realty and Cabin Rental, LLC Representative) (Date) PRINT ALL NAMES OF PERSONS OCCUPYING THIS PROPERTY!
(Guest) (Age)
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(Guest) (Age)
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(Guest) (Age)
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(Guest) (Age)
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